City Council Rules & Procedures

Below is a summary of the City Council rules and procedures. View a complete copy of the rules of procedure (PDF).

Decorum During Council Meetings

While the council is in session, all persons shall preserve order and decorum. Any person that refuses to abide by the rules shall be asked to leave the council chambers.

Every member of the public and every council member desiring to speak shall address the presiding officer, and upon recognition by the presiding officer, shall confine comments to the question under debate, avoiding all indecorous language and references to personalities, and abiding by the rules of civil debate.

Addressing Council from Floor

The following procedure will normally be followed in all situations:

  1. The presiding officer will announce when the open forum, public hearing or agenda item discussion is open to public input.
  2. Interested persons seeking to address the council on the issue being discussed will first seek recognition by the presiding officer by raising a hand.
  3. The presiding officer will indicate that the person may address the council. If more than one person raises his/her hand, the presiding officer will indicate the order in which interested persons may address the council on the issue under consideration.
  4. The person must (a) proceed to the podium, and (b) give his/her full name and address in an audible tone of voice for the record before proceeding.
  5. Each person is limited to 3 minutes speaking time per item, unless additional time is granted by the presiding officer. All remarks shall be addressed to the council as a whole and not to any individual member and must be limited to the item being discussed.

Open Forum

A maximum of 20 minutes will be set aside for members of the public to address the council on any item not on the agenda. In addition to the above procedure, the following general criteria will be followed:

  • Presentations will be limited to 3 minutes.
  • Preference will be given to individuals who did not speak at the previous council meeting open forum.
  • Individuals may not speak more than once during open forum.
  • All speakers must address the entire council and not engage in dialogue.

Public Hearings

Interested persons or their authorized representative(s) may address the council in regard to public hearing matters under consideration.

  • For public hearings on land use applications, the applicant presentation shall be limited to 10 minutes, maximum; all other individuals shall be limited to 5 minutes, maximum.
  • For public hearings on appeals, the appellant shall be limited to 10 minutes, maximum; all other individuals shall be limited to 5 minutes, maximum.

After a motion is made and seconded by council members following a public hearing on the matter so moved, further discussion from the public on this matter will be denied, except upon the request of a member of the council through the presiding officer.

Group Presentations

Organized groups that wish to make a presentation longer than the time allowed will be required to contact the City Administrator prior to the meeting.