NOTICE TO BIDDERS
NOTICE OF TAKING OF BIDS FOR THE SUPPLY OF MATERIALS FOR THE ALICE’S ROAD GAS MAIN RELOCATION PROJECT FOR THE CITY OF WAUKEE, IOWA
Sealed proposals must be filed with the City Clerk of the City of Waukee, Iowa, in the Council Chambers at the City Hall, 230 W. Hickman Road, Waukee, Iowa, before 2:00 P.M. on the 15th day of November, 2017, for the supply of materials for the Alice’s Road Gas Main Relocation Project, as described in the specifications therefor, now on file in the office of the City Clerk at City Hall. Proposals will be opened and the amount of the bids announced in said Council Chambers by the City Clerk at the time and date specified above.
Proposals will be acted upon by the City Council of said City in the Council Chambers at 5:30 P.M. on the 20th day of November, 2017, or at such later time and place as then may be fixed.
The materials to be provided are as follows:
ALICE’S ROAD GAS MAIN RELOCATION PROJECT
Supply materials for the Alice’s Road Gas Main Relocation Project including 4,200 linear feet of 8-inch gas transmission main and miscellaneous associated materials.
All materials are to be in accordance with the proposed specifications, form of contract and estimate of cost now on file in the office of the City Clerk of Waukee, Iowa, and by this reference made a part thereof as though fully set out and incorporated herein.
All proposals and bids in connection therewith shall be submitted to the City Clerk of said City on or before the time herein set for said receipt of bids. All proposals shall be made on official bidding blanks furnished by the City, and any alterations in the official form of proposal will entitle the Council, at its option, to reject the proposal involved from consideration. Each proposal shall be sealed and plainly identified.
Each proposal shall be made out on a blank form furnished by the municipality and must be accompanied by bid security, as follows: a certified or cashier's check, drawn on a solvent Iowa bank or a bank chartered under the laws of the United States or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, in an amount equal to five percent (5%) of the bid, or a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa in a penal sum of five percent (5%) of the bid.
The bid security should be made payable to the CITY OF WAUKEE, IOWA. The bid security must not contain any conditions either in the body or as an endorsement thereon. The bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within 10 days after the award of contract, pursuant to the provisions of this notice and the other contract documents. Bidders will use the bid bond form included in the specifications.
The City Council reserves the right to reject any or all bids, to waive informalities or technicalities in any bid and to accept the bid which it deems to be to the best interest of the City.
The City reserves the right to defer acceptance of any proposal for a period not to exceed thirty (30) calendar days from the Deadline for submission of proposals.
Sales Tax Exemption. Material suppliers shall not include sales tax for material purchases. At the time of the contract acceptance by the City Council, the City will issue a certificate of exemption.
Payment will be made from one or any combination of the following resources: (1) cash on hand as may be legally used for such purposes, (2) cash derived from the proceeds of the sale and issuance of General Obligation Bonds of the City, or any combination thereof.
Payment will be on the basis of monthly estimates equivalent to ninety-five percent (95%) for materials ordered specifically for the project delivered to the site during the preceding calendar month. The balance due will be paid, subject to the conditions and in accordance with the provisions of Chapters 26 and 573 of the Code of Iowa, as amended, upon successful installation of the materials or within ninety (90) days of delivery, whichever comes first.
Specifications governing the proposed project, and also the prior proceedings of the City Council referring to and defining said proposed project are hereby made a part of this notice and the proposed contract by reference and the proposed contract shall be executed in compliance therewith.
Copies of said specifications and form of contract are now on file in the office of the City Clerk. Copies may be obtained from VEENSTRA & KIMM, INC., 3000 Westown Parkway, West Des Moines, Iowa 50266 at no charge.
This notice is given by order of the Council of the City of Waukee, Iowa.
William F. Peard, Mayor
Rebecca D. Schuett, City Clerk