NOTICE TO BIDDERS
Sealed bids will be received by the Iowa Department of Transportation at the Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010 until 10:00 a.m. on Tuesday, February 20, 2018 for the following described public improvement:
PCC Pavement Widening
Alice's Road From 400' North of SE Olson Dr to NE Horizon Dr
STP-U-8177(621)--70-25; STP-A-8177(623)--86-25; CS-TSF-8177(625)--85-25
FOTH PROJECT NO. 16W047.01
Opening and reading of the bids will be performed at the Iowa Department of Transportation, Ames, Iowa after 10:30 A.M. on the same date such bids are scheduled to be received, unless otherwise specified by the Iowa Department of Transportation. The results of the bid opening will reported to the Waukee City Council at their meeting on Monday, March 19, 2018 at 5:30 p.m. at which time the Council may take action on the proposals submitted or at such time as may then be fixed.
The extent of work on this project is the furnishing of all labor, equipment, and materials for the construction of improvements in Waukee generally described as follows:
50,000 CY of excavation, 8,900 CY of modified subbase, 38,000 SY of PCC paving, 6,200 SY of PCC sidewalk and shared use path,1,650 LF of 12” water main, 5,132 LF of storm sewer, 320 LF of sanitary sewer, 48 EA intakes & manholes/Utility Access, 2 EA aprons, 5,250 LF of subdrain, 185 TON of Revetment, 670 STA of pavement markings, traffic signalization, street lighting, erosion control, surface restoration and miscellaneous related work and appurtenances.
The kinds of materials, estimated quantities, and work to be done for the project on which bids will be received are as shown on the bid proposal for said project.
All work is to be done in strict compliance with the Plans and Specifications prepared by the Engineer which have been heretofore approved by the City Council and which are now on file for public examination in the office of the City Clerk or at the Iowa Department of Transportation, Office of Contracts in Ames, Iowa until noon on the day previous to the letting.
A listing of projects open for bids and details for each project will be available to potential bidders and suppliers three weeks prior to the letting date at www.bidx.com/ia/main or www.iowadot.gov or by calling the Iowa Department of Transportation, Office of Contracts at 515-239-1414.
The Iowa DOT uses the Bid Express website – www.bidx.com - as the official depository for bid submittal. The Iowa DOT will ensure this depository is available for a two-hour period prior to the deadline for submission of bids. If there is an interruption of communications or loss of service by Bid
Express during this two-hour period, the Iowa DOT will delay the deadline for bid submissions to allow potential bidders to submit bids. Instructions will be communicated to potential bidders.
Unless otherwise specified, bidder shall submit an electronic proposal with digital signature using bidding software furnished by the Department and electronic bid submittal procedures of the Department. Proposals received after the bid deadline will not be read. Proposals containing any reservations not provided for in the forms furnished will be rejected. The Iowa DOT and/or the City of Waukee reserves the right to waive technicalities and reject any or all bids.
A proposal guarantee, not less than the amount as set forth in the proposal form, shall be filed with each proposal. The proposal guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks, money orders or bank drafts shall be made payable either to the contracting authority or bidder; and, where made payable to the bidder, shall contain an unqualified endorsement to the contracting authority signed by the bidder or the bidder’s authorized agent. A properly completed Contractor’s Annual Bid Bond (form 650043) may be used in lieu of the monetary options specified above. Both forms are available from the Office of Contracts. These must be delivered to the Office of Contracts at the address above, Iowa DOT personnel will be available to accept proposal guaranties during regular business hours of 8:00 a.m. to 4:30 p.m. A Proposal Guaranty/Bid Bond (Form 131084) may be used for the proposal guaranty in lieu of that specified above, using the electronic bid bond verification feature authorized by the Department.
Work on said projects shall commence within ten (10) days of a written notice to proceed and shall be completed not later than November 23, 2018 for projects STP-U-8177(621)--70-25 & STP-A-8177(623)--86-25 and no later than May 17, 2019 for CS-TSF-8177(625)--85-25. Liquidated Damages in the amount of Two Thousand Five Hundred Dollars ($2500.00) will be assessed for each Calendar Day that the work remains uncompleted after the completion date.
Per Iowa Code section 423.3 (80), the Contracting Authority will issue an exemption certificate for the purchase or use of building materials, supplies, and equipment that will be used in the performance of the construction contract.
Failure to execute a contract and file an acceptable Performance Bond and Certificate of Insurance within 30 days of the date of the approval for awarding the contract, as herein provided, will be just and sufficient cause to the denial of the award and the forfeiture of the proposal guarantee.
The Iowa DOT (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
On federal-aid projects, where disadvantaged business enterprise (DBE) goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without DBE goals, the contractor must show that affirmative action has been made to seek out and consider DBEs as potential subcontractors.
Minimum wage rates for all federal-aid projects have been predetermined by the U.S. Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the federal-aid highway system. All federal-aid projects are subject to the Contract Work Hours Standards Act, as amended (title I of Pub. L. 87-581, Aug. 13, 1962, 75 Stat.357) and implementing regulations.
Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected.
By virtue of statutory authority preference will be given to products and provisions grown and coal produced within the State of Iowa.
In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident. If it is determined that this may cause denial of federal funds which would otherwise be available, or would otherwise be inconsistent with requirements of any federal law or regulation, this resident bidder preference shall be suspended, but only to the extent necessary to prevent denial of the funds or to eliminate the inconsistency with federal requirements.
The City Council reserves the right to reject any or all bids, to waive informalities or technicalities in any bid and to accept the bid which it deems to be to the best interest of the City.
This notice is given by order of the Council of the City of Waukee, Iowa.
William F. Peard, Mayor
Rebecca D. Schuett, City Clerk